Bar Coding Overview

Home Bar Coding Overview

FileTrakz provides complete records management functionality and supports the use of bar coding for critical records management functions, including:

  • File folder label printing/labeling
  • File check-in and file check-out
  • Inventory files-in-circulation
  • Periodic full system audits
  • Transfer of files to archive boxes

File folders can be labeled with plain bar code labels or with color-coded labels that include bar coding.

Check-in and check-out is performed with USB scanners connected to a PC that input tracking data directly into FileTrakz software.

Portable bar code scanners can be utilized to periodically inventory folders-in-circulation, which typically should be somewhat frequently, such as weekly or twice-monthly.  The portable scanner is also utilized to perform full system audits, including folders that are in the filing system(s), filing cabinets and/or archives.

Bar coding is also ideal for transferring inactive folders to archive boxes for archival storage.