FileTrakz provides complete records management functionality and supports the use of bar coding for critical records management functions, including:
- File folder label printing/labeling
- File check-in and file check-out
- Inventory files-in-circulation
- Periodic full system audits
- Transfer of files to archive boxes
File folders can be labeled with plain bar code labels or with color-coded labels that include bar coding.
Check-in and check-out is performed with USB scanners connected to a PC that input tracking data directly into FileTrakz software.
Portable bar code scanners can be utilized to periodically inventory folders-in-circulation, which typically should be somewhat frequently, such as weekly or twice-monthly. The portable scanner is also utilized to perform full system audits, including folders that are in the filing system(s), filing cabinets and/or archives.
Bar coding is also ideal for transferring inactive folders to archive boxes for archival storage.